Position title
Administrative Assistant
Description
Valley Equine is seeking a detail-oriented and financially minded Administrative Assistant to support our shipping office operations. This role is ideal for someone with an accounting background who is comfortable handling client communications, processing transactions, and maintaining accurate records.
Responsibilities
- Handle inbound and outbound phone calls professionally, including client inquiries, order coordination, and payment collection.
- Accurately process and record payments, manage invoicing, and track outstanding balances.
- Maintain detailed records of shipments and financial transactions using Wise Option 6 and other internal systems.
- Assist with day-to-day administrative duties such as filing, scanning, and preparing documents related to orders and billing.
- Collaborate with the breeding and billing teams to ensure seamless coordination between payment, shipping, and collection schedules.
- Ensure timely entry of shipping data and financial updates into relevant software systems.
- Maintain an organized and efficient office environment that supports accuracy and accountability.
Qualifications
- Background in accounting, billing, or administrative finance roles
- Proficient in managing financial records, invoicing, and payment tracking
- Comfortable handling phone conversations and discussing billing matters with clients
- Experience with Wise Option 6 or similar systems is a plus
- Strong attention to detail, especially in data entry and record keeping
- Excellent organizational and time management skills
Job Benefits
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Commute: Stephenville, TX 76401 (Required)
Ability to Relocate: Stephenville, TX 76401
Relocate before starting work (Required)
Work Location: In person
Hiring organization
Employment Type
Full-time
Job Location
21351 N. US Hwy 377, Stephenville, TX, 76401
Base Salary
$15-$16 Per hour
Please email us with your application at office@valleyequinerepro.com
